Spreadsheets are great, for a while. But once your cleaning business starts growing, they turn into more of a hindrance than a help.

You’re duplicating data, fixing avoidable errors and chasing information across tabs. And before long, the spreadsheet becomes the bottleneck holding your business back.

Here are three signs it’s time to move on - and what to do instead.

1. You’re Constantly Duplicating Info

If a cleaner’s hours appear in three separate tabs and you’re manually copying them into payroll, invoicing and mileage logs… you’ve got a problem.

Double entry (and triple-checking) means:

• More time wasted on admin

• A higher risk of mistakes

• No single source of truth

With Buttons for Cleaners, everything is centralised:

• One update = system-wide sync

• Cleaner hours link directly to payroll and invoicing

• Mileage, job details and tasks are tied together

No more jumping between tabs or copy-pasting across files.

2. You’ve Missed a Job or Double-Booked Someone

This one’s a killer. When schedules live in your head (or on a hidden tab in your laptop), things fall through the cracks.

Maybe you forgot to assign a shift. Maybe two cleaners turned up to the same job. Maybe no one did.

With smart scheduling tools, you get:

• Instant alerts for unassigned jobs

• Clash warnings when cleaners are double-booked

• Visual rotas that make spotting gaps easy

Buttons for Cleaners is a cleaning company app which flags problems before they happen - so you fix them early, not after a client calls. It's. asafe pair of hands - the eyes in the back of your head.

3. You’re Spending Hours Fixing Avoidable Errors

How much time do you spend chasing invoice corrections, checking timesheets, or querying cleaner mileage?

Spreadsheets make it easy to make small errors with big consequences:

• Wrong hours = wrong pay

• Missed charges = lost revenue

• Incorrect reports = lost trust

With Buttons for Cleaners, every element is connected. The hours logged feed into invoicing. The cleaner assigned triggers the right pay rate. Mileage is recorded as part of the job.

It’s not just faster - it’s more accurate and far less stressful. Imagine being able to finally take that holiday and actually relax.

You’ve Outgrown the Spreadsheet

There’s no shame in starting with Excel - it’s how most businesses begin. But if you want to grow, streamline and stop firefighting, it’s time for a system that actually supports you.

Buttons for Cleaners is that system. One login, one dashboard, one smart way to run your cleaning business.

Curious how it works? Book a no-pressure demo today.